Privacy Policy
Strategic Minds UK Chess Academy
Effective Date: 5/8/2026
Strategic Minds UK (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal data in accordance with UK data protection laws, including the UK GDPR and Data Protection Act 2018.
- WHO WE ARE
Strategic Minds UK Chess Academy
A Letor Lee Foundation Initiative, community building, training and empowerment.
- 📍 Grays, Essex
- 📧 Admin@strategicmindsuk.com
- 📞 07903901706
- WHAT INFORMATION WE COLLECT
We may collect and process the following personal data:
Personal Information
- Full name
- Email address
- Phone number
- Address (if required)
Participant Information (for youth members)
- Name and age
- Emergency contact details
- Medical information (where necessary for safety)
Website Data
- IP address
- Browser type
- Pages visited (via cookies)
- HOW WE USE YOUR DATA
We use your information to:
- Register participants in our programmes
- Communicate updates, events, and opportunities
- Ensure safeguarding and welfare of participants
- Manage volunteers and staff
- Improve our services and website
- LEGAL BASIS FOR PROCESSING
We process personal data under the following legal bases:
- Consent (e.g. newsletters, photos)
- Contract (participation in programmes)
- Legal obligation (safeguarding requirements)
- Legitimate interest (improving services)
- DATA SHARING
We do not sell or trade personal data.
- We may share data with:
- Safeguarding authorities if required by law
- Partner organisations (only where necessary and with consent)
- DATA STORAGE & SECURITY
- Data is stored securely (digital and/or physical)
- Access is restricted to authorised personnel only
- We take reasonable steps to prevent loss, misuse, or unauthorised access.
- DATA RETENTION
We only keep personal data for as long as necessary:
- Participant records: up to 3 years
- Safeguarding records: as required by law
- Marketing data: until consent is withdrawn
- YOUR RIGHTS
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office
- COOKIES
Our website may use cookies to improve user experience.
You can:
- Accept or decline cookies
- Adjust browser settings to manage cookies
- PHOTOGRAPHY & MEDIA
Photos/videos may be taken during sessions for:
- Promotion
- Social media
- Marketing
This will only be done with explicit consent.
- THIRD-PARTY LINKS
- Our website may contain links to other websites.
- We are not responsible for their privacy practices.
- CONTACT US
If you have any questions about this Privacy Policy: